Events2020 Annual MeetingYour AAR staff continues to work toward holding the Annual Meeting in Boston, Nov. 21-24, 2020. We are aware of the uncertainty and contradictory projections related to the COVID-19 pandemic and with health and safety as a priority, we will continue monitoring the guidance of governments and health experts as we plan and make decisions. Should any changes need to be made related to the 2020 Annual Meeting, we will promptly notify you. 2020 Regional MeetingsOpen Registration: All remaining regional meetings for 2020 have been canceled |
Frequently Asked Questions - Annual Meeting1) I haven’t received any information about the Annual Meeting.
2) I don’t know my Member ID. I want to register for the Meeting, please help me find it.
3) How do I register for the Annual Meeting?
4) Why do I have to be a member of AAR to register?
5) I need to establish a new membership so that I can register for the Annual Meeting. Can you give me an ID number so that I can register for the Annual Meeting immediately
6) My membership has lapsed and I want to renew so that I can register for the Annual Meeting now. Once I renew, can I immediately register for the meeting?
7) Can I register by phone?
8) I’m a program unit chair, reviewer, past president, or board member. Don’t I register separately? 9) When does registration close? 10) What is included in my registration fee? 11) How can I get a receipt for my Annual Meeting registration? 12) I’ve registered and I can’t attend the Annual Meeting, can I get a refund for my registration fee?
13) What is the closest airport?
The closest airport is the San Diego International Airport (SAN). For information on ground transportation options, please click here.
14) What is the headquarters hotel for the Annual Meeting?
There isn’t one specific headquarters hotel this year. Registration and the Exhibit Hall will be held in the San Diego Convention Center. Sessions will be held in the San Diego Convention Center, Hilton Bayfront, Marriott Marquis and Marina, Grand Hyatt, and Omni hotels.
15) What is the physical address of the facilities?
There will not be a shuttle this year. Attendees who have difficulty walking longer distances should click here: https://www.aarweb.org/annual-meeting/accessibility-information-for-annual-meetings for more information. For those who need transportation between the hotels, Convention Center and restaurants, it is recommended to utilize FRED. The Free Ride Everywhere Downtown San Diego, is a free, green (electric), convenient and ADA accessible transportation service. Download the app to request a ride and hop in the gas-free shuttle within minutes. Although, it is not expected, gratuity for drivers is recommended and acceptable. Hours of Operation Monday-Thursday 7:00 a.m. - 9:00 p.m. Friday 7:00 a.m. - Midnight Saturday 8:00 a.m. - Midnight Sunday 9:00 a.m. - 9:00 p.m. 17) When are the first and last sessions at the Annual Meeting?
The AAR Annual Meeting program sessions begin on Saturday, November 23 at 9:00 AM (9.00h) and end on Tuesday, November 26 at 12:00 PM (12.00h). Pre-conference meetings hosted by the AAR and other organizations may begin as early as Wednesday. Please check the online Program Book for more information.
Session Information Saturday, November 23, 9:00 am–7:00 pm Sunday, November 24, 9:00 am–7:00 pm Monday, November 25, 9:00 am–7:00 pm Tuesday, November 26, 8:30 am–12:00 pm Full program schedule and descriptions are available July 1 in the online Program Book. Onsite Registration & Exhibit Hours Registration Exhibit Hall A name badge is required to enter all sessions and the exhibit hall 19) I'm coming from outside the U.S.; is there anything I should know? Yes, depending on what country you're coming from, you may need to allow several months to get a visa for travel to the USA. The general website for the US State Department is http://www.state.gov/. More information is available on the Travel Information page.
20) What is the dress code? Attire is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, skirts, blouses and most importantly, comfortable shoes. We also recommend you dress in layers as temperatures in meeting rooms can vary. 21) Will there be a coat and/or luggage check? There will not be a coat and luggage check. 22) Is there Internet access? The San Diego Convention Center will have complimentary Wi-Fi located throughout the building, including the meeting rooms. All the hotels have Internet access available in their business centers or guest rooms. The hotels may charge a fee to access the Internet in the guest rooms, and that information can be found here on the Hotel Amenity Chart. 23) What is provided with registration? Registration only includes sessions that do not have an additional cost. You will have to arrange and pay for your meals, travel, transportation, and housing on your own. 24) I have a special diet Since all meals are on your own, the AAR has provided some options here under Local Information. You can also view the city of San Diego's website: https://www.sandiego.org/explore/things-to-do/food-drink/restaurants.aspx for food recommendations. 25) I have a disability or other mobility limitations. Can AAR provide an ADA-compliant hotel room and/or provide housing that is close to most Annual Meeting event locations? Yes. Please indicate your specific need when you book your hotel on the housing page of registration. You can find more information about Annual Meeting accessibility and other commonly requested accommodations here. 26) I have a disability or other situation that requires accommodation to attend or present at the Annual Meeting. How can I make these arrangements? AAR has information available here about Annual Meeting accessibility and other commonly requested accommodations. For specific requests, or for more information, please contact Robert Puckett at 404-727-1461 or at annualmeeting@aarweb.org. 27) I want to bring my children to the Annual Meeting. Will child care be available? Yes. There is a nominal hourly fee. More information can be found here. 28) I need info about the Employment Center. Where should I go? Employment Center Website, or contact us at careers@aarsbl.org or 404-727-2286. 29) I want to host an event at the contracted hotels. What do I do? Visit the Other Events page for policies, rates, deadlines, and a link to the other events request form. 30) What are the various Annual Meeting program units? A list of all Annual Meeting program units, along with contact information for their chairs, can be found via the Program Unit Types page. 31) How many sessions may a Program Unit have at the Annual Meeting? Units meet for one to five sessions. Seminars may have one session. Units may each receive one additional session if they co-sponsor a session with another unit. Seminars are exempt from this bonus session. 32) There was a mis-print in the Program Book, who should I contact? Robert Puckett, at annualmeeting@aarweb.org, with your name, institution, the misprint, and the session number (A#). Session numbers can also be found in the online Program Book. 33) I need to know when my session will be. Can you tell me now? Unfortunately not, final program information will be available online by July 1. 34) When will the Program Books be mailed? The full Program Book will be mailed in early October. Check for more details on sessions in the online Program Book. 35) How will I receive my name badge? We are no longer sending badges via postal mail. Current registrants will receive an e-mail in November to print and cut out their badges at home. 36) I just want to talk to a human being; how can I do that? Please call the AAR at 1-404-727-3049. You can confirm the AAR’s hours of operation under the “Office Hours” on the Contact Us page.
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