Events

2020 Annual Meeting

Your AAR staff continues to work toward holding the Annual Meeting in Boston, Nov. 21-24, 2020. We are aware of the uncertainty and contradictory projections related to the COVID-19 pandemic and with health and safety as a priority, we will continue monitoring the guidance of governments and health experts as we plan and make decisions. Should any changes need to be made related to the 2020 Annual Meeting, we will promptly notify you.

2020 Regional Meetings

Open Registration:

All remaining regional meetings for 2020 have been canceled

Other Events

(previously known as Additional Meetings)


2020 AAR Annual Meeting • Boston, Massachussetts • November 21–24

 

Other Events (previously known as Additional Meetings) is the name given to events scheduled separately from the AAR and SBL programs. Examples of Other Events include receptions, editorial board and business meetings, and breakfast and lunch gatherings. Please note that with the exception of AAR RSOs and SBL Affiliates, AAR and SBL do not permit any Other Event sessions of a programmatic nature (i.e., scholarly panel or paper presentations) to occur during regular session times (Saturday through Monday, 9:00 am-11:30 am and 1:00 pm-7:00 pm) without special permission. This policy is to prevent any thematic conflicts between AAR and SBL sessions and Other Events.

Meeting fees are based on the schedule below, and are non-refundable. We have fiseven locations that we are utilizing for space this year in Boston: Hynes Convention Center, Sheraton Boston, Marriott Copley Place, Westin Copley Place, Fairmont Copley Plaza, Hilton Boston Back Bay, and Boston Park Plaza. Events will be scheduled in the location that we feel best suits your needs based on what we have available. You will be notified via email per the dates below when your event has been assigned, and will receive the name of the venue, room name, audiovisual contact, and catering contact and menu so that you may make your arrangements directly with the appropriate people.

Other Events Information

You will need the following information when completing Other Events Registration:

  • Sponsoring Organization
  • Event title and type
  • Date and time, first and second choices

    • In the following format: 8:00 AM or 12:00 PM
  • Estimated attendance
  • Room arrangement

    • Banquet: round tables with 8 to 10 chairs each
    • Conference: table with chairs surrounding the entire table (no more than 20 attendees)
    • Reception: assorted tall and short cocktail tables for reception events
    • Theater: rows of chairs with center aisle facing front for presentation
  • Method of payment for fees per half hour time slot

Meeting Fees

  • Meeting fees are $50 per half hour time slot if received by August 6.
  • Meeting fees are $75 per half hour time slot for contracts received August 7 – October 1.
  • We will not accept contracts after October 1.
  • Room change requests after June 12 will incur a $25 per half hour fee.

Events will be scheduled based on the following dates and deadlines. Events will not be scheduled between these dates.

Registrations submitted:

By June 12:

  • Event listed in the Program Book, which is mailed to registrants in October
  • Confirmation of room assignment by July 10

By August 6:

  • Event listed in the At-A-Glance, which is distributed onsite
  • Confirmation of room assignment by September 4

By October 1:

  • Event will not be listed in printed publications
  • Confirmation of room assignment by November 6

After October 1:

  • Other Events registration is closed

Other Events Reservation

Other Events reservations can be made here. 

If you are hosting an event offsite and would like it listed in the Program Book, e-mail   for further instructions. The cost is $100.

Other Events text examples are here. 

If you have any questions, please e-mail   or call 1-404-727-7972.

Other Events Call for Papers are here. To submit an Other Events Call, contact   with a description, contact information, and deadline. The cost is $30.